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Create a new hot folder

This procedure creates and names a hot folder in the HotFolders shared file server volume and assigns an output process template to the new hot folder.

  1. In the Prinergy Evo Client Help, read the topic Configuring Hot Folders to learn about how hot folders work in Prinergy Evo and how to benefit from using them in your workflow.
  2. From the Prinergy Evo Configure menu, select Hot Folders.
  3. In the Hot Folders dialog box, click New.
  4. In the Browse for Folder dialog box, locate the shared HotFolders volume on your the Prinergy Evo server.
  5. Once you have found the shared volume, click Browse and, after highlighting the HotFolders shared volume, click Make New Folder.
  6. In the New Folder dialog box, type a name for your hot folder and click OK.
  7. In the New Hot Folder dialog box, verify the path to your new hot folder.
  8. To select a process template to use with this hot folder, click Add. The Assign process template dialog box opens.
  9. In the Assign process template dialog box, expand the Output PDF process template group. Select the Output from PDF-VPS-Factory process template, and click OK.
  10. In the Hot Folders dialog box, view the details of the hot folder you created. When you have finished viewing these details, close the dialog box by clicking OK.

Output PDF Using a Hot Folder

  1. Open the shared HotFolders file server volume and find the hot folder you created.
  2. Open the shared JobData file server volume, then open the Activity 02 folder and find these PDF files:
    • Wells.p5.pdf
    • Wells.p6.pdf
  3. Select both Wells.p5.pdf and Wells.p6.pdf and drag them to the hot folder you created in the shared HotFolders volume.
  4. If the Process Viewer window is not already open, from the Window menu, click New Process Viewer. Select the process and view the status of the output process in the bottom of the Process Viewer window. 
  5. When the output process is complete, return to the shared HotFolders volume to view the output preview files inside the hot folder you created.
    Notice that the preview files are in the Output folder, and the original PDF files are in the Input_Success folder.
    For an explanation of the other default folders that are a part of every hot folder created in Prinergy Evo, refer to Configuring Hot Folders in the Prinergy Evo Help.
  6. In the Output folder, select the six preview files for Wells.p5.pdf. Double-click any of the files to automatically start Prinergy Virtual Proofing System software. View the preview files.
    Consult the Prinergy VPS Software User Guide for more detailed information.
  7. After viewing the preview files, Quit (Mac) or Exit (Windows) the Prinergy Virtual Proofing System software.

Optional: Delete the Hot Folder

This procedure is optional. Complete this procedure if the hot folder created for this activity will not be used in your workflow.

  1. Using a file manager such as Windows Explorer or the Mac OS Finder, browse to the hot folder you created in this exercise.
  2. Delete all files residing in the Output subfolder and the Input_Success subfolder.
  3. From the Prinergy Evo Configure menu, select Hot Folders.
  4. In the Hot Folders dialog box, select the hot folder you created, then click Delete.
  5. In the shared HotFolders volume, select the hot folder.
  6. If you want to remove the folder from your Prinergy Evo server computer, locate the Hot Folders shared file server volume and delete the folder.

Note: If you attempt to delete a hot folder using the Prinergy Evo client before you have deleted all files from within the subfolders within the Hot Folder, you will see the following warning:

The Prinergy Evo server has reported on error. Stopped monitoring Hot Folder \\squarepusher\hotfolders\Activity Two, but failed to delete its directory because on or more of its subdirectories may still contain files.

This is expected behavior alerting you to the fact that the hot folder contained files. These files and the subfolders that contained them will not be deleted until you manually delete them with a file browser or use other Prinergy Evo client mechanisms to delete the files.

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