Prinergy Workflow Activity Guide

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You want to create an automated workflow to refine input files and generate VPS loose page output. To accomplish this, you need to generate a workflow template and associate it to a hot folder.

Create a job

  1. If it is not already open, start Prinergy Workshop.
  2. In Job Finder, right-click your main group, and choose New Job.
  3. Type the job name XX_Workflow_Template (where <XX> represents your initials).
  4. Click Create.
  5. Minimize the Job Manager window.

Copy an input file to the job folder 

  1. From your workstation, locate: Prinergy Activity Practice Files / Act_26_Workflow Template / Input File 
  2. Restore Job Manager.
  3. Open the Input File folder. 
  4. Drag the Approval Brochure.pdf to the Job Manager's Input Files area.
  5. In the Add Input Files dialog box that appears, under Options, clear the Process Selected Files Using Process Template check box.
  6. Click OK.
    Your file is copied to the UserDefinedFolders folder.
  7. Minimize the Job Manager window.

Create a workflow template

  1. From the Tools menu, choose Process Template Editor.
  2. View the Workflow Templates group.
  3. Right-click the process template Import, Refine and Loose Page Output and choose New Workflow Template.
  4. In the Import, Refine and Loose Page Output dialog box, select the following:
    • Import: Uncheck (the import is used for previously created Prinergy jobs)
    • Refine: Checked
    • Group = Refine
      Process Template = 1stRef-Normz
    • Loose Page Output: Checked
    • Group = Virtual Proof
      Process Template = Virtual Proof.LoosePage
      Click Add to add the process template to the Process Template list.



  5. From the File menu, choose Save As.
  6. In the Save Workflow Template dialog box, enter the name of your workflow template group. Type XXWorkflow Group (where <XX> represents your initials).
  7. Click the Create Workflow Template Group button.
  8. Double-click XXWorkflow Group and enter a name for the workflow template. Type XXWorkflowTemplateTest (where <XX> represents your initials).
  9. Click the Create Workflow Template button.
  10. Close the Import, Refine and Loose Page Output dialog box.
  11. Close Process Template Editor.

Use a workflow template

  1. Right-click the Input Files pane and choose Add Input Files.
  2. In the Add Input Files dialog box, click the Job Folder button and locate: UserDefinedFolders / Input File / Approval Brochure.pdf.
  3. Click the Add Selected button to add the file to the Files to Add list.
  4. In the Options section, place a check mark beside the Process Selected Files Using Process Template option, and click the Select button.
  5. In the Choose Process Template dialog box, locate the workflow template: Workflow > Import, Refine and Loose Page Output > XXWorkflow Group > XXWorkflowTemplate Test. Click OK.
  6. In the Add Input Files dialog box, click OK.
  7. In the Start Process dialog box, click OK.
  8. Monitor the automated refine process and creation of VPS loose page output.
  9. Proof the PDF pages using VPS software.
  10. Restore Job Manager.
  11. Delete the input file and PDF pages from the job.

Create and use a hot folder associated to a workflow template

  1. From the Job menu, choose Manage Hot Folders.
  2. In the Manage Hot Folders dialog box, click Add to create a hot folder.
  3. In the Create Hot Folder dialog box, select the Add and Process Files option.
  4. In the Process Template list, locate the process template: Workflow > Import, Refine and Loose Page Output > XXWorkflowGroup > XXWorkflowTemplateTest.
  5. Select XXWorkflowTemplateTest and click OK.
  6. Close the Manage Hot Folders dialog box.
  7. Right-click the XX_Workflow_Template job folder icon in the bottom left corner of Job Manager. Select Open Job Folder in File Browser.
  8. Open UserDefinedFolders / Input File / Approval Brochure.pdf.
  9. Copy the Approval Brochure.pdf file.
  10. Open the job subfolder named HotFolders.
    Located inside HotFolders are two folders: XXWorkflowTemplate Test and Processed.
    • The XXWorkflowTemplateTest folder is the hot folder. This is where you will copy input files to.
    • The Processed folder is used to store the input source files after they have been processed.
  11. Paste Approval Brochure.pdf into the hot folder XXWorkflowTemplateTest.
  12. Monitor the processing of the input file in Job Manager.
  13. Proof the PDF pages using VPS software.

Delete the workflow process template and group

  1. Restore Job Manager.
  2. From the Tools menu, choose Process Template Editor.
  3. In the Process Template Editor, locate: Workflow Templates > Import, Refine and Loose Page Output > XXWorkflowGroup > XXWorkflowTemplateTest .
  4. Right-click your process template XXWorkflowTemplateTest and select Delete. The process template is deleted.
  5. Right-click your refine group XXWorkflowGroup and select Delete. The process template group is deleted.
  6. Close the Process Template Editor.
  7. Close XX_Workflow_Template Job Manager.
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