Overview
Why you should complete this activity
Managing jobs or job elements is an efficient way to free up available disk space in your Prinergy system.
Once you have completed a job, you can archive the job files and purge them to save disk space. If you need the job files at a later date, you can retrieve them.
This activity is important because it illustrates how to:
- Archive job information—Scenario 1
- Purge job information—Scenario 2
- Retrieve job information—Scenario 3
What you'll need
For this activity you need to locate:
Prinergy Activity Practice Files /Act_23_Manage Jobs
The instructor or coach will provide you with the location of the practice files.
Note: If you are completing this activity on your own or coaching others in your shop, copy the Prinergy Activity Practice Files folder (available on the Kodak Partner Place internet portal at https://partnerplace.kodak.com/) directly to your workstation. For further information about these procedures, see Activity 1.
Important: This activity is only applicable if the Archiver is licensed and been successfully installed as part of your Prinergy system.
Note: This activity is optional.
Because not every customer will purchase the archiving option, this activity is rated as optional.
Be certain customers clearly understand the definitions of archive, purge, retrieve and destroy, before completing the activity, and if necessary, draw out a visual representation of the process to provide additional clarity.
Archiving, purging, and retrieving a number of jobs at the same time (by a group of students) could overload the system. Based on the number of customers, you may prefer to simply demonstrate the activity, or have each participant archive only one selected element of the job.
What you need to know
Archive job information
You have successfully printed a job and want to create a back-up of the job for storage purposes. You want to archive the entire job, and then make a second archive that contains only specific elements of the job. Both archives will be used for future jobs.
Important: This activity can only be completed if disk volumes have already been configured. If this has not been set up, use the following procedures as a guide to using this process once a volume has been identified.
Archiving job files saves the files to separate disk volumes on the network. The files are saved in context and information about the job is retained in the database.
Archiving the whole job archives all of the files in the job folder and any files that you added to the job that reside on another input volume. When you later purge the job, the whole job folder is removed from its original volume, but any input files that reside on another input volume, and not in a job folder, are not purged; they remain in their current location.
When you archive a job or parts of a job, you need to select an appropriate archive process template that archives to a specific disk volume. A system administrator will generally create a series of archive process templates that can be selected in Workshop.
Process templates used:
- Refine process template: Refine > Refine > 1st Ref-Normz
- Archive process template: Archive > Archive > ArchiveSelected
- Purge process template: Purge > Purge > PurgeSelected
- Retrieve process template: Retrieve > Retrieve > RetrieveSelected