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Use Smart DocLists to automatically create lists of documents that are based on specific criteria.

  1. Select File>Create Smart DocList to display the Smart DocList dialog box.
  2. In the Name and Description boxes, type the name and add a description that describes the purpose of the Smart DocList.
  3. In the Show documents which match setting, select All or Any.
    Documents will be added to the Smart DocList that match "all" or "any" of the criteria that you select.
    It is not possible to create queries that mix All or Any clauses.
    Note: All means the same as "And", while Any means the same as "Or".
  4. Select any of the following job attributes and other parameters to create a Smart DocList. You can define one or more sets of criteria to create your Smart DocList by clicking on the "+/-" icons.
    For more information about the different types of job attributes that you can select, see the menu View>Inspect Document. Use the following parameters to further define your query:
    • matches/does not match
    • contains/does not contain
    • starts with/does not start with
    • ends with/does not end with
  5. Click Create.
    The Smart DocList appears in alphabetical order under the SMART DOCLIST heading.

Creating a Smart DocList for the customer, "Global Printer" that lists all of the documents that must be printed by the end of day on "December 1, 2011".

  1. The name of the smart document list is "Global". The description states "all jobs that must be printed by the end of the day". In the Show Documents that match the selected criteria, select ALL.
  2. Select the job attribute Job Name, and select the parameter Contains. In the description field, type Global.
  3. Click the "+"sign to enter another set of search criteria.
  4. Select the job attribute Print By and select the parameter Matches. In the description field, type December 1, 2011, and click Create.

The Global Smart DocList is populated with all of the documents that must be printed by the end of the day on December 1, 2011.

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