You can edit all the attributes of a task template, including the name, due date, and description, turn password authentication on or off, and add and remove users and user groups in the task. Editing a task template does not affect any tasks created from the task template.
Requirements: You must have a project role that includes the Task Administrator user right.
Editing a task template
- In the Task Template view, click a task template, and from the Task Template menu, select Edit Task Template.
Perform the following actions as needed:
For this option
Do this
Name
Type the task name.
Days to Due Date
Select the days to due date by which users must set the task status.
Description
Type information about the task.
Require Password Authentication
Select this check box if you want users to enter the system password before setting the status for the task.
Allow 'Approve With Changes' Status for approver
Select this check box if you want to allow approvers to approve with changes.
Only allow 'OK' status for reviewers
Select this check box if you want to allow reviewers to only use the OK status.
Exclude task from automatic reminders
Select this check box if you want to exclude this task from the auto-task reminder mechanism which may be configured for the customer.
Owner list
Select an owner user for the task. This property can be used for efficient task management, such as searching and filtering.
Users and user groups
Select this check box for each user that you want to add to the task, and clear the check box for each user that you want to remove from the task.
This is useful when you want different users to review the elements that are already associated with a task.
If you add a user group to the task, you can also select the Group Vote check box if you want the first user in the group that sets the status for the task to set the status for the whole group. (No other members of the group can set or change the task status.)
Notes:- You can also modify the Sequence and Due Date on both user and user groups.
- If a user group was originally assigned the task, the check boxes for individual users in the group are selected, but the user group is not selected. The group vote is also lost. You can re-add the group to the task and reselect the group vote.
Auto Content Check (Optional) If the Content Check is enabled for the customer, the Auto Content Check tab is available. Select the content check annotation type that you want to automatically generate. - When you complete editing the required attributes of the template, click Update.
Editing an action task template
- In the Task Template view, click a task template, and from the Task Template menu, select Edit Task Template.
Perform the following actions as needed:
For this option
Do this
Name
Type the task name.
Days to Due Date
Select the days to due date by which users must set the task status.
Description
Type information about the task.
Owner list
Select an owner user for the task. This property can be used for efficient task management, such as searching and filtering.
Users and user groups
Select this check box for each user that you want to add to the task, and clear the check box for each user that you want to remove from the task.
This is useful when you want different users to review the elements that are already associated with a task.
If you add a user group to the task, you can also select the Group Vote check box if you want the first user in the group that sets the status for the task to set the status for the whole group. (No other members of the group can set or change the task status.)
Note: If a user group was originally assigned the task, the check boxes for individual users in the group are selected, but the user group is not selected. The group vote is also lost. You can re-add the group to the task and reselect the group vote.- When you complete editing the required attributes of the template, click Update.