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    A user right determines your ability to take a specific action. For example, individual user rights control your ability to upload elements, download elements, and copy, move, and rename elements.

    User rights control what users can do at the customer level and in projects and libraries.

    The following tables describe each customer, project, and library user right that can be included in a role and what each right enables you to do.

    Table 1. Customer rights

    This customer right

    Allows you to

    Manage Access

    Assign customer, project, and library roles to users
    In a stand-alone system only, create user accounts for your customer

    Create Customer In a stand-alone system only, create customer

    Modify Customer

    In a stand-alone system only, edit your customer name and contact information

    Delete Customer In a stand-alone system only, delete customer

    Table 2. Project rights

    This project right

    When combined with this right

    Allows you to

    Manage Access


    Assign project roles to users at the project level, in any project to which the user has access
    In a stand-alone system only, create user accounts within any project to which the user has access

    Manage Limited Access


    Modify the project role of a customer user for a specific project when the user has Limited Access on the Project Access.
    You can only toggle between applying or not applying the project role to a specific project.

    Create Project


    When assigned at the site level, create new projects for any customer
    When assigned at the customer level, create new projects for the customer for whom the user has been assigned a project role

    Modify Project

    View Elements Tab
    View My Tasks

    Move project between groups under a customer, rename project and generate event report
    Create an auto task in a project

    Delete Project


    When assigned at the site level, delete projects for any customer
    When assigned at the customer level, delete projects for the customer for whom the user has been assigned a project role

    Move from Completed
    Change the project state from Completed to something else

    View Elements Tab


    See the Elements tab in a project
    Perform search Elements and view element attributes
    Note: Each project role must include at least one View Elements Tab or View My Tasks user right.

    Upload

    View Elements Tab

    Upload elements to a project

    Arrange/Modify

    View Elements Tab

    Create folders and move, copy, and rename elements and folders in a project
    Assign source profiles to elements in a project

    Download Originals


    Download high-resolution original versions of elements from a project

    Download LowRes PDF


    Download low-resolution PDF versions of elements from a project

    Download JPEG


    Download low-resolution JPEG versions of elements from a project

    Delete

    View Elements Tab

    Delete elements and folders from a project

    View My Tasks


    Be assigned tasks and see the assigned tasks in the Tasks view of a project and in Smart Review
    Note: Each project role must include at least one View Elements Tab or View My Tasks user right.

    View All Tasks

    View My Tasks

    See all tasks assigned to the user who is logged on and all tasks assigned to other users, in the Tasks view of a project and in Smart Review

    Approve Tasks

    View My Tasks

    Be assigned tasks as approver task user 

    Use Matchprint Virtual

    View My Tasks
    Approve Tasks

    Be assigned color-approval tasks as color approver task user that require the user to proof elements for color accuracy in Smart Review, using the Matchprint Virtual technology

    View All Annotations & Status

    View My Tasks

    See the annotations that other users add to elements in Smart Review and see the status of each annotation
    Note: If a role does not include this right, the user can see only his or her own annotations, and the user cannot see the status of any annotation.

    View Correction Reports

    View My Tasks

    View a report that summarizes annotations added to an element in Smart Review

    Create Tasks

    View My Tasks

    Create tasks in a project and assign the tasks to other users who have access to the project.
    Create auto tasks in a project.

    Modify Tasks

    View My Tasks

    Add elements to an existing task or remove elements from a task, add users to an existing task or remove users from a task, rename a task, change a task's due date, and request a task's password authentication.

    Delete Tasks

    View My Tasks

    Delete tasks

    Task Status View

    View My Tasks
    View All Annotations & Status

    In the Tasks view for a project, see the overall status of each task and the individual users assigned to each task
    See each user's status per task element

    Manage Tasks

    View My Tasks
    View All Annotations & Status
    Task Status View

    Set (but not change) the approval status for annotations in Smart Review.
    Send a task reminder to users who have not set the status for a task.

    Admin Tasks

    View My Tasks
    View All Annotations & Status
    Task Status View

    Reset a user's task status, and set the final status for tasks.
    Change the approval status for annotations in Smart Review.
    Delete other users' annotations in Smart Review.
    Inactivate tasks or reactivate inactive tasks

    Note: Individual project rights act the same, regardless of the level at which they are assigned. For example, a user assigned a project role at the customer level that includes the Upload right can upload elements to any of that customer's projects. A user assigned the same project role at the project level only can upload elements but only to the project for which the user was explicitly given access.

    Table 3. Library rights
    This library rightAllows you to
    Manage Access

    Assign library roles to users, in any library to which the user has access

    In a stand-alone system only, create user accounts in any library to which the user has access

    Manage Limited AccessModify the library role of a customer user for a specific library when the user has Limited Access on the Library Access. You can only toggle between applying or not applying the library role to a specific library
    Create Library

    When assigned at the site level, create new libraries for any customer

    When assigned at the customer level, create new libraries for the customer for whom the user has been assigned a library role

    Modify LibraryMove library between groups under a customer, rename library, and generate event report.
    Delete Library

    When assigned at the site level, delete libraries for any customer

    When assigned at the customer level, delete libraries for the customer for whom the user has been assigned a library role

    UploadUpload elements to a library
    Arrange/ModifyMove, copy, and rename elements and folders and create folders in a library
    Download OriginalsDownload high-resolution original versions of elements from a library
    Download LowRes PDFDownload low-resolution PDF versions of elements from a library
    Download JPEGDownload low-resolution JPEG versions of elements from a library
    DeleteDelete elements and folders from a library
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