A user right determines your ability to take a specific action. For example, individual user rights control your ability to upload elements, download elements, and copy, move, and rename elements.
User rights control what users can do at the customer level and in projects and libraries.
The following tables describe each customer, project, and library user right that can be included in a role and what each right enables you to do.
Table 1. Customer rights | |
|---|---|
This customer right | Allows you to |
Manage Access | Assign customer, project, and library roles to users |
| Create Customer | In a stand-alone system only, create customer |
Modify Customer | In a stand-alone system only, edit your customer name and contact information |
| Delete Customer | In a stand-alone system only, delete customer |
Table 2. Project rights | ||
|---|---|---|
This project right | When combined with this right | Allows you to |
Manage Access | Assign project roles to users at the project level, in any project to which the user has access | |
Manage Limited Access | Modify the project role of a customer user for a specific project when the user has Limited Access on the Project Access. | |
Create Project | When assigned at the site level, create new projects for any customer | |
Modify Project | View Elements Tab | Move project between groups under a customer, rename project and generate event report |
Delete Project | When assigned at the site level, delete projects for any customer | |
| Move from Completed | Change the project state from Completed to something else | |
View Elements Tab | See the Elements tab in a project | |
Upload | View Elements Tab | Upload elements to a project |
Arrange/Modify | View Elements Tab | Create folders and move, copy, and rename elements and folders in a project |
Download Originals | Download high-resolution original versions of elements from a project | |
Download LowRes PDF | Download low-resolution PDF versions of elements from a project | |
Download JPEG | Download low-resolution JPEG versions of elements from a project | |
Delete | View Elements Tab | Delete elements and folders from a project |
View My Tasks | Be assigned tasks and see the assigned tasks in the Tasks view of a project and in Smart Review | |
View All Tasks | View My Tasks | See all tasks assigned to the user who is logged on and all tasks assigned to other users, in the Tasks view of a project and in Smart Review |
Approve Tasks | View My Tasks | Be assigned tasks as approver task user |
Use Matchprint Virtual | View My Tasks | Be assigned color-approval tasks as color approver task user that require the user to proof elements for color accuracy in Smart Review, using the Matchprint Virtual technology |
View All Annotations & Status | View My Tasks | See the annotations that other users add to elements in Smart Review and see the status of each annotation |
View Correction Reports | View My Tasks | View a report that summarizes annotations added to an element in Smart Review |
Create Tasks | View My Tasks | Create tasks in a project and assign the tasks to other users who have access to the project. |
Modify Tasks | View My Tasks | Add elements to an existing task or remove elements from a task, add users to an existing task or remove users from a task, rename a task, change a task's due date, and request a task's password authentication. |
Delete Tasks | View My Tasks | Delete tasks |
Task Status View | View My Tasks | In the Tasks view for a project, see the overall status of each task and the individual users assigned to each task |
Manage Tasks | View My Tasks | Set (but not change) the approval status for annotations in Smart Review. |
Admin Tasks | View My Tasks | Reset a user's task status, and set the final status for tasks. |
Note: Individual project rights act the same, regardless of the level at which they are assigned. For example, a user assigned a project role at the customer level that includes the Upload right can upload elements to any of that customer's projects. A user assigned the same project role at the project level only can upload elements but only to the project for which the user was explicitly given access.
| Table 3. Library rights | |
|---|---|
| This library right | Allows you to |
| Manage Access | Assign library roles to users, in any library to which the user has access In a stand-alone system only, create user accounts in any library to which the user has access |
| Manage Limited Access | Modify the library role of a customer user for a specific library when the user has Limited Access on the Library Access. You can only toggle between applying or not applying the library role to a specific library |
| Create Library | When assigned at the site level, create new libraries for any customer When assigned at the customer level, create new libraries for the customer for whom the user has been assigned a library role |
| Modify Library | Move library between groups under a customer, rename library, and generate event report. |
| Delete Library | When assigned at the site level, delete libraries for any customer When assigned at the customer level, delete libraries for the customer for whom the user has been assigned a library role |
| Upload | Upload elements to a library |
| Arrange/Modify | Move, copy, and rename elements and folders and create folders in a library |
| Download Originals | Download high-resolution original versions of elements from a library |
| Download LowRes PDF | Download low-resolution PDF versions of elements from a library |
| Download JPEG | Download low-resolution JPEG versions of elements from a library |
| Delete | Delete elements and folders from a library |